Proactively report workplace injuries from your mobile device using digital injury report forms.
This injury report form can be used to record work-related injuries, causes, and actions taken to address them. It follows the Occupational Safety and Health Administration (OSHA)’s framework for reporting occupational injuries, illnesses, and incidents from an employee perspective. With this digital form, workers can:
An injury report form is a tool used to document injuries that have occurred in the workplace and similar settings. It captures vital details about the injured person, the circumstances surrounding the injury, and any immediate actions taken. Employees can submit this form to their managers as a formal record of the injury incident.
Timely reporting of injuries and similar workplace incidents is crucial to workplace safety and promoting a culture of safety for many reasons. For one, it swiftly informs supervisors and relevant authorities about an injury that has fallen upon an employee. This way, the injured individual can receive the assistance they need, may it be through medical treatment or preventive measures.
In addition, filling out an injury report form in the soonest time is key to obtaining an accurate account of the incident. This practice allows employees to capture all essential details while they’re still fresh in the memory of the individuals and witnesses involved. Having a reliable injury record can aid in resolving any subsequent legal and insurance disputes.
Lastly, employers can use these accounts to identify trends and patterns in their organization or work environment. By consistently documenting and analyzing reported incidents, they can spot recurring issues or conditions that put their employees at risk. This, in turn, allows them to make informed decisions about preventive measures and safety protocols to reduce the likelihood of future accidents and injuries.
An employee report of injury form gives employers and authorities an overview of the injury, its potential causes, and actions taken. For a comprehensive account of the injury, the form should contain the following items:
The image below shows an example of a digital injury report form for your reference:
Just like with incident reporting, it’s important to keep in mind the following best practices and common mistakes to avoid when writing an injury report form:
Generally, anyone who has witnessed or experienced an injury at the scene should fill out an injury report form. These individuals can include the injured employee, their supervisor, safety officers, or any other personnel responsible for reporting these cases within the given context.
According to OSHA, employees must document “any work-related injury that results in loss of consciousness, days away from work, restricted work, or transfer to another job.” It includes injuries that need treatment beyond first aid, with special provisions for injuries involving sharp objects and hearing loss.
In most cases, injury reports must be completed within 30 days after the incident to ensure that the employee receives compensation benefits due to the injury. The time frame can be shorter in cases of severe injuries. Hospitalizations, amputations, and eye loss must be reported within 24 hours, while fatalities must be alerted within 8 hours.
After accomplishing the injury report form, the person or department responsible for managing incidents will review the information. They may initiate an investigation, assess the severity of the injury, and determine the next steps (e.g., medical treatment, safety measures). They may also reach out to the incident reporter for further information.
Time is of the essence when it comes to reporting injuries in the workplace. And more often than not, paper-based forms can take time to complete and submit. They can also be prone to errors due to illegible handwriting or misplacement due to improper handling. These problems can be remedied with the help of digital tools like SafetyCulture.
With its comprehensive suite of digital solutions, SafetyCulture makes it easier to document work-related injuries and incidents. Instead of manually filling out papers every time there’s an injury, employees can simply download and use the app’s digital forms from their laptop, tablet, or mobile phone.
In addition, this mobile-first platform also keeps frontline workers safe by empowering them to:
This accident injury report form can be used to gather information about accidents that have led to injured employees in the workplace, whether on-site or in the field. Discover the root cause of the accident and develop strategies to prevent them from occurring again.
Inspection template Powered byThis employee incident report template lets workers document incidents such as injuries, near misses, accidents, property damage, and more. Use this template to collect specific details of the incidents, no matter how minor they are, and help organizations improve their safety and security measures.
Inspection template Powered byUse this OSHA Form 301 Injuries and Illnesses Incident Report form to record work-related injuries or illnesses. With this SafetyCulture-powered template, employers can explain the incident in full detail, attach supporting evidence, and report injuries as they occur at work.
Leizel Estrellas is a content writer and researcher for SafetyCulture. Her academic and professional training as a researcher allows her to write meaningful articles that create a lasting impact. As a content specialist, she strives to promote a culture of safety in the workplace through accessible and reader-friendly content. With her high-quality work, she is keen on helping businesses across industries identify issues and opportunities to improve every day.
This accident injury report form can be used to gather information about accidents that have led to injured employees in the workplace, whether on-site or in the field. Discover the root cause of the accident and develop strategies to prevent them from occurring again.
This employee incident report template lets workers document incidents such as injuries, near misses, accidents, property damage, and more. Use this template to collect specific details of the incidents, no matter how minor they are, and help organizations improve their safety and security measures.
Use this OSHA Form 301 Injuries and Illnesses Incident Report form to record work-related injuries or illnesses. With this SafetyCulture-powered template, employers can explain the incident in full detail, attach supporting evidence, and report injuries as they occur at work.
